This website contains general information based on Irish law. The information on this website does not constitute legal or commercial advice, nor is it intended to create a solicitor-client relationship. Neither is it intended to provide a comprehensive or detailed statement of the law.

Any and all information is subject to change without notice. The Content may contain typographical errors or other errors or inaccuracies and may not be complete or current. Timothy Smyth Solicitors therefore reserves the right to correct any errors, inaccuracies or omissions and to change or update the Content at any time without prior notice. Timothy Smyth Solicitors does not, however, guarantee that any errors, inaccuracies or omissions will be corrected. No liability whatsoever is accepted by Timothy Smyth Solicitors for any action taken in reliance on the information on this site. You should not act on the basis of any information posted on our website but rather you should always seek specific legal advice.

If you require legal advice please telephone 046 907 6601.

Privacy Notice 

Who we are:

We are Timothy Smyth Solicitors of 37 Watergate Street, Navan, Co. Meath. You can contact us at this address by post or by email at info@timothysmyth.ie. Please mark the correspondence as a Data Query. 

We collect, create, hold and use personal information in the course of and in connection with the services we provide to our clients. We will process identification and background information as part of our business acceptance, finance, administration and marketing processes, including anti-money laundering, conflict, reputational and financial checks. We will also process personal information provided to us by or on behalf of our clients for the purposes of the work we do for them. The information may be disclosed to third parties to the extent reasonably necessary in connection with that work.

How we Collect your Personal Data which we Process for Business Operation and Relationship Management Purposes

We may collect your Personal Data for  business operation and relationship management purposes when you or your organisation:

A. For people who view and interact with our website, we process data to respond to your query when sent through our ‘contact us’ form 

The legal basis for this processing is our legitimate interest in the administration and operation of our legal services as well as our legitimate interest in marketing and promoting our firm’s legal services. 

We share this data with our practice management system provider. They may only process this data for the purpose of providing us with their services, and no other purpose. 

For potential clients, we process data in order to market the services of our firm

We process your Personal Data where it is in our legitimate interests to do so, and in particular:

to facilitate the commencement of a solicitor/client relationship;

to enter into a contactual relationship with the organisation with which you are connected;

to provide legal advice  for which our client engages us);

managing and administering the organisation's business relationship with Timothy Smyth Solicitors, including processing payments, accounting, auditing, billing and collection and support services;

to conduct client due diligence checks; and

for purposes related and/or ancillary to any of the above or any other purpose for which your Personal Data was provided to us.

When we process your Personal Data based on our legitimate interests, we make sure to consider and balance any potential impact on you and your data protection rights. We will not use your Personal Data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted by law). 

For business operation and relationship management purposes, Timothy Smyth Solicitors will collect and process Personal Data including:

your name;

your employer, your job title and/or position;

your contact details, including your address, email address and phone number;

CCTV footage, when you visit our premises;

our business activities and your areas of interest.

C. For solicitors and barristers that we liaise with on client matters, we process data In order to liaise with you about our client matteri

The legal basis for the processing of this data is processing necessary for the purposes of the legitimate interests pursued by our firm in representing our clients.

We share the information you provide with our practice management system in order to store your data. We may also send you emails through our email service provider. 

We may disclose some or all of the Personal Data we collect from you to certain trusted third parties in accordance with contractual arrangements we have in place with these third parties, including:

(i) our professional advisers and auditors;

(ii) suppliers to whom we outsource certain support services such as document or record retention, word processing, translation, photocopying and document review;

(iii) IT service providers to Timothy Smyth Solicitors;

(iv) third parties engaged in the course of the services we provide to clients and with their prior consent, such as barristers, local counsel and technology service providers like data room and case management services;

(v) third party providers of AML / CTF and similar services;

In accordance with our Data Retention Policy, we shall keep the Personal Data we process on the instructions of our clients for a minimum period of 13.5 years from closure of the relevant matter, or for a period of 7.5 years after the client in question ceases to be our client. We retain the Personal Data so that we may fulfil our obligation and duty as a law firm to protect our client's interests, to protect our own interests as a law firm and as is required by legal and regulatory obligations to which we are subject.

In order to provide our services we may need to transfer your personal information to locations outside the jurisdiction in which you provide it or where you are viewing this website for the purposes set out in this privacy policy. This may entail a transfer of your information from a location within the European Economic Area (the “EEA”) to outside the EEA, or from outside the EEA to a location within the EEA. 

The level of information protection in countries outside the EEA may be less than that offered within the EEA. Where this is the case, we will implement appropriate measures to ensure that your personal information remains protected and secure in accordance with applicable data protection laws. Where our third party service providers process personal data outside the EEA in the course of providing services to us, our written agreement with them will include appropriate measures, usually standard contractual clauses.

 

You have the following rights under the GDPR, in certain circumstances and subject to certain exemptions, in relation to your personal data:

• right to access the data - you have the right to request a copy of the personal data that we hold about you, together with other information about our processing of that personal data.

• right to rectification- you have the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information you may request that we update the information such that it is complete.

• right to erasure - you have the right to request us to delete personal data that we hold about you. This is sometimes referred to as the right to be forgotten.

• right to restriction of processing or to object to processing - you have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes.

•. Right to data portability - you have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly used machine readable format.

In order to exercise any of the rights set out above, please contact us at the contact details at the start of this privacy notice.

If we are processing personal data based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing which took place prior to its withdrawal. 

If you are unhappy with how we process personal data, we ask you to contact us so that we can rectify the situation. 

You may lodge a complaint with a supervisory authority. The Irish supervisory authority is the Data Protection Commission. 

Where necessary, or for the reasons set out in this statement, personal information may also be shared with regulatory authorities, courts, tribunals, government agencies and law enforcement agencies. While it is unlikely, we may be required to disclose your information to comply with legal or regulatory requirements. We will use reasonable endeavours to notify you before we do this, unless we are legally restricted from doing so.

If in the future we re-organise or transfer all or part of our business, we may need to transfer your information to a new entity or to a third parties through which the business of Timothy Smyth will be carried out.

We may also use social media sites such as Facebook, LinkedIn and Twitter. If you use these services, you should review their privacy policy for more information on how they deal with your personal information.

We do not sell, rent or otherwise make personal information commercially available to any third party.

We use a variety of technical and organisational measures to help protect your personal information from unauthorised access, use, disclosure, alteration or destruction consistent with applicable data protection laws. However, although we will do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to us or to our website. Any transmission of personal information is at your own risk.

As effective as modern security practices are, no physical or electronic security system is entirely secure. We cannot guarantee the complete security of our database, nor can we guarantee that information you supply will not be intercepted while being transmitted to us over the internet. We have however implemented strict internal guidelines to ensure that your privacy is safeguarded at every level of our organisation and will continue to update policies and implement additional security features as new technologies become available.

You may browse our website without providing us with any personal data and this will not affect your ability to view our website. 

If you do not provide us with your information for the purposes described above, we cannot respond to your queries sent through our contact us form, liaise with you on client matters, or assess your suitability for a role within our firm. 

We do not use any personal data for the purpose of automated decision-making or profiling.

We reserve the right to change this Privacy Notice from time to time at our sole discretion. If we make any changes, we will post those changes here and update the “Last Updated” date at the bottom of this Privacy Notice. Your continued use of this website after we make changes is deemed to be acceptance of those changes, so please check this Privacy Notice periodically for updates.

This information was updated in May 2018.